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Agreement for DOT Drug and Alcohol Compliance Services
The Department of Transportation Regulations Governing Drug and Alcohol Testing Programs (49 CFR Part 40) makes it very clear that the Company (also referred to as “Employer”) is responsible for all aspects of compliance with the regulations. It is critical that the Employer understand this concept. Employer may hire a service agent to help employer meet DOT requirements. Employer wishes to contract Prime Medical Testing Inc. to help Employer meet the DOT Requirements for drug and alcohol testing. Prime Medical Testing Inc. stands behind Employer 100% to make sure you are meeting all aspects of your DOT drug and alcohol testing program. The responsibilities for each party are outlined below.
COMPANY MUST USE EITHER THE eCHAIN OF CUSTODY SERVICE PROVIDED BY PRIME MEDICAL TESTING INC. OR THE 5-PART CHAIN OF CUSTODY FORMS FOR ALL DRUG TESTING
RESPONSIBILITIES OF PRIME MEDICAL TESTING INC.
RESPONSIBILITIES OF COMPANY (EMPLOYER AND/OR OWNER OPERATOR)
INVOICE TERMS & CONDITIONS
Invoices are Due upon Receipt. Company will maintain a valid Credit card on file to cover all charges for their account. Credit card will charged at the time invoices are created each month. If your Credit Card declines your account will be suspended till payment has been made in full. Charges not disputed within 30 days will be held as valid. If Company has an invoice that exceeds 30 days, the Company’s account is suspended until all outstanding payments are paid in Full. Results for drug and/or alcohol testing will not be processed or reported. Invoices not paid within 30 days are subject to 18% per annum service charge. If a Company has an invoice not paid within 90 days and/or the Company's Email & Phone is disconnected, the Company account will be Terminated and referred to a collection agency and cannot be reactivated. If Company is referred to a collection agency, there will be a 28% collection fee assessed to their account and /or Company may be reported to major credit bureaus: Experian, Equifax, Trans Union & Dun & Bradstreet. Company is responsible for all collection and legal fees.
FEE SCHEDULE FOR TESTING: Please see Company fee schedule for pricing information.
MEMBERSHIP: Your membership in Prime Medical Testing Inc.’s consortium will automatically renew every year in January. Fees for your Membership will be included in your December invoicing and will be due in January for the current year. All cancellations of consortium membership are required to be in writing and must be submitted 30 days in advance of renewal. Membership Enrollment & Renewal Fees are Non-Refundable.
ADDING ADDITIONAL DRIVERS: Drivers are added when a Negative DOT Pre-Employment Drug Test is Reported by the Medical Review Officer using the Custody-and-Control Forms Prime Medical Testing Inc. provides. The Test Result must have a unique ID # for the result to be added to the Random Pool.
DEACTIVATING DRIVERS: Company must Deactivate Driver(s) Immediately upon Termination of Employment from Company. Drivers may be Reactivated within 30 Days from Date of Deactivation only if a Random Selection has not taken place. Company must Deactivate Drivers from Website Dashboard.
RANDOM SELECTIONS: Prime Medical Testing Inc. Notifies Company DER (Designated Employee Representative) for Random Selections by Email and on the Website Dashboard.
CONTESTING POSITIVE DRUG TEST RESULTS: Prime Medical Testing Inc. charges $300 to the Company to send Sample B to another Laboratory for confirmation testing when the employee requests through the MRO that their sample be retested.
DISHONORED CHECK CHARGES: Where permitted by law, Company agrees to pay a $30.00 fee or other permitted maximum amount for (a) any dishonored or returned check or other item due to lack of funds in the maker's account or the failure of maker to have an account, or because maker stopped payment without good cause, and (b) any automatic payment authorized by Company which is rejected or not honored by Company's bank or credit card issuer for any reason, along with any costs and expenses incurred in connection with collection of such dishonored, returned or rejected check, other item or Automatic Payment.
CANCELLATION OF AGREEMENT: Either party may cancel this agreement at any time upon thirty day written notice.
COMPANY AGREES TO INDEMNIFY: Company agrees to indemnify Prime Medical Testing Inc., its assignees, and vendors, and hold each of them harmless from and against any and all claims, demands, losses, damages, liabilities, costs, and expenses, including legal fees, arising out of or by reason of any breach or alleged breach by Prime Medical Testing Inc. of any of the representations, warranties, or agreements made under this service agreement.
TERMINATION FROM DOT CONSORTIUM: Company's failure to pay for overdue invoices will be cause for immediate termination from the Consortium. Companies referred to collections will not be reactivated in the Consortium. Company’s failure to comply with the Regulations as set forth by 49 CFR Part 40, such as not completing all Random Testing within Selection Period will result in Termination from Prime Medical Testing Inc. DOT Drug & Alcohol Consortium. Membership Fees are Non-Refundable.
